Vacancy # 2019-003 – Position: Administrative Clerk – Closing date: May 3, 2019.

U.S. Mission Majuro, Marshall Islands

Announcement Number: Majuro-2019-003

Position Title: Administrative Clerk

Opening Period: April 15 – May 3, 2019

Series/Grade: LE 105/6

Salary: (USD) 12,163

For More Info: Human Resources Office: Ma. Victoria dela Cruz

Mailing Address: P.O. Box 1379, Majuro, MH 96960 E-mail Address: MajuroHR@state.gov

Who May Apply: FS is 08. Actual FS salary determined by Washington D.C.

  • All Interested Applicants / All Sources

Security Clearance Required: Local Security Certification or Public Trust

Duration Appointment: Indefinite subject to successful completion of probationary period

Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees: https://careers.state.gov/downloads/files/eight-qualities-of-overseas-employees before you apply.

Summary: The U.S. Mission in Majuro, Marshall Islands is seeking eligible and qualified applicants for the position of Administrative Clerk (HR/Travel Clerk).

The work schedule for this position is:

  • Full Time (number of hours per week – e.g. 40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties: Under the supervision of the Financial/Administrative Assistant, incumbent is the master timekeeper and payroll coordinator for the U.S. Embassy in Majuro. The incumbent also serves as the Travel Assistant for processing employee travel and vouchers, and performs other duties as required in

support of HR and Travel responsibilities. The incumbent also serves as the Embassy’s Consular Sub- Cashier one day per week, when the Embassy is open for consular services.

Qualifications and Evaluations

Education: At least two years of college education in general coursework is required.

Requirements:

EXPERIENCE: Minimum two years progressively responsible experience in human resources operations, involving clerical aspects of time and attendance; pay and allowances and basic accounting.

Evaluations:

LANGUAGE: Level 3 (Good Working Knowledge) in reading/speaking/writing in English is required. Language proficiency will be tested.

SKILLS AND ABILITIES: Must be extremely well organized. Must type at least 40WPM and have familiarity with word processing and spreadsheet such as MS Excel. This will be tested.

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Other information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1) AEFM / USEFM who is a preference-eligible U.S. Veteran* (2) AEFM / USEFM (3) FS on LWOP and CS with reemployment rights ** * IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the

service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re- employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/downloads/files/definitions-for- va How to Apply: All candidates must be able to obtain and hold a Local Security Certification or Public Trust clearance. Applicants must submit a Universal Application for Employment (DS-174) which is available on HR/OE Intranet Site. Applications are available at the U.S. Embassy Majuro in Long Island, Monday -Thursday, 8 a.m. – 5 p.m. and Friday 8 a.m. – 3 p.m.

To apply for this position, applicants should mail or email to submit the documents listed below.

Required Documents: Please provide the required documentation listed below with your application:

  • DS-174
  • Residency and/or Work Permit
  • Degree/Diploma
  • Transcript of records
  • Proof of Citizenship
  • Language Scores (if available
  • RMI ID Card
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • Letter(s) of recommendation
  • List of references

What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Majuro, Marshall Islands.